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Fraud-Proofing the Closing Office: Prevention Procedures and the First Hours After the Wire

A fraudulent wire moves in minutes, and the closing file becomes the evidence. Build intake verification and callback protocols, document ALTA 4.2 disbursement controls, and execute the first-hours response that preserves evidence and triggers Kill Chain fund recovery.

2026-10-16 12:00:00

Program Details

2026-10-16 12:00:00

Program Details

2026-10-16 12:00:00

Over 1,000+ webinars

2026-10-16 12:00:00

Course Overview

The wire is gone in minutes. What you wrote down beforehand decides what happens next

2026-10-16 12:00:00

Wire fraud in closings is no longer a phishing problem. ALTA Best Practices 4.2, issued August 2025, raised what a closing office must document. At the same time, impersonation moved from spoofed email to cloned voices and deepfake video. General awareness training does not answer either shift.

Skip identity verification at intake, and seller impersonation is already inside the file. Run a callback to an unverified number, and the callback authenticates the fraudster. Miss the first hours after a fraudulent wire, and the funds leave reach. Leave verification procedures unwritten, and the exposure becomes malpractice.

You leave with intake identity verification steps, a callback protocol built for AI-assisted attacks, and disbursement controls a small team can staff. You also leave with a first-hours response sequence: containment, evidence preservation, and escalation to banks and law enforcement. The Financial Fraud Kill Chain is covered as a sequence, not a concept, with the reporting and investigation work that follows.

Format

CLE Credit

2h CLE Credits

Level

Intermediate

Length

2

Key topics that will be covered

01
Shifting Threat Landscape
How BEC, seller impersonation, and AI-assisted voice and video escalation change what a closing file must verify before and after funds move.
02
Intake Identity Verification
How to capture trusted communication channels and verify identity at file opening, before pressure arrives on the transaction.
03
Callback Protocol Design
How to build a callback and communication security protocol that still holds when the caller’s voice or video is synthetic.
04
Disbursement And ALTA Compliance
How ALTA Best Practices 4.2 (August 2025) changes the disbursement controls a small team must document and demonstrate to an assessor.
05
First-Hours Incident Response
What to contain, preserve, and escalate in the hours after a fraudulent wire is discovered, and which delays cost recovery.
06
Recovery And Post-Incident Review
How to work with banks, law enforcement, and the FBI through the Financial Fraud Kill Chain, then report, investigate, and mitigate afterward.

Program schedule

clock 12:00 pm - 1:00 pm EST

Building the Fraud-Resistant Closing Workflow from Intake to Disbursement

This session builds a procedural framework for closing attorneys and title professionals to prevent wire fraud from the moment a file is opened through final disbursement. Attorneys will learn how to implement intake-stage identity verification, callback protocols, communication security controls, and disbursement safeguards aligned with ALTA Best Practices 4.2 (August 2025). Attendees leave with specific, practice-ready procedures — not general awareness — that address both traditional BEC attacks and AI-assisted impersonation schemes.

Jonathan W. BiggsJonathan W. Biggs
clock 1:10 pm - 2:10 pm EST

When the Wire Fraud Happens: Incident Response, Investigation, and Fund Recovery

This session takes attorneys from the moment a fraudulent wire is discovered through the critical first hours of response and recovery. Drawing on extensive FBI cybercrime and incident-response experience, the session will examine how business email compromise schemes unfold, how to distinguish and investigate a compromised communication, and what attorneys should do immediately to preserve evidence, engage financial institutions and law enforcement, and pursue recovery of transferred funds. Attendees will learn how to structure a coordinated response, avoid common delays that can jeopardize recovery, and navigate the legal and investigative considerations that arise after a closing-office fraud.

Herbert J. Stapleton IIIHerbert J. Stapleton III
Herbert J. Stapleton III

Herbert J. Stapleton III

Dinsmore & Shohl LLP

Jonathan W. Biggs

Jonathan W. Biggs

Investors Title

Herbert J. Stapleton III

Herbert J. Stapleton III

Dinsmore & Shohl LLP

Herbert J. Stapleton, III is a partner at Dinsmore & Shohl LLP in Cincinnati, where his practice covers proactive cybersecurity and data breach management, incident response, privacy and data protection, government investigations, and white collar defense. He came to private practice after more than twenty years in federal law enforcement and cyber operations, most recently as Special Agent in Charge of the FBI’s Indianapolis Field Office. He has helped victims work through some of the most significant cyber breaches in the United States, and his firm’s cybersecurity team recovered nearly $300,000 for a nonprofit client following an email fraud incident.

Education & Credentials

Mr. Stapleton earned his Juris Doctor from the University of Kentucky College of Law in 2000 and a Bachelor of Arts in English and Religion from Centre College in 1997. In 2020 he completed a Chief Information Security Officer certificate at Carnegie Mellon University. He is admitted to practice in West Virginia and Ohio.

Recognition & Leadership

He is a NetDiligence Authorized Breach Coach and holds the GIAC Information Security Professional (GISP) designation. Before joining Dinsmore he led the FBI's Indianapolis Field Office as Special Agent in Charge, and previously held several senior leadership positions at FBI headquarters in Washington, D.C., where his responsibilities included oversight of national programs directed at cyber threats and management of multidisciplinary teams handling the country's most sensitive and high-profile investigations.

Professional Involvement

His recent publications include a January 2026 analysis of a new countermeasure used by the cyber threat actor group Nitrogen in ransom negotiations, an August 2025 piece on making a business cyber secure, and a July 2025 discussion of recent OCR settlements and the need for thorough HIPAA risk analysis. He has spoken on cyber risk at the 2023 RSA Conference and at the 2021 Merchant Risk Council Annual Conference.

Experience

Across his FBI career he directed high-impact investigations spanning cybercrime, national security, and public corruption, and his operational understanding of threat actors ranges from hostile nation-states to sophisticated criminal enterprises. That work now supports client guidance on cybersecurity strategy, data privacy compliance, and critical incident response. He began his legal career at Huddleston Bolen LLP, one of the oldest law firms in Huntington, West Virginia, which merged with Dinsmore in 2015.
Jonathan W. Biggs

Jonathan W. Biggs

Investors Title

Jonathan W. Biggs is Vice President and Director of Risk Management and Education at Investors Title, where he oversees risk management functions related to the company’s approved provider system. With more than 20 years of prior experience practicing residential and commercial real estate law, Jonathan brings a practical understanding of the legal and risk-management issues that arise in real estate transactions and ownership structures.

 

In his current role, Jonathan manages the provider approval process and develops educational seminars and communications initiatives for Investors Title’s approved providers and agents. He also oversees provider data and analysis that supports the company’s risk management efforts, giving him a broad perspective on identifying, evaluating, and communicating legal and operational risks within the real estate industry.

Education & Credentials

Jonathan earned his bachelor’s degree from Duke University and his Juris Doctor from Wake Forest University School of Law.

Recognition & Leadership

Jonathan serves as Vice President and Director of Risk Management and Education at Investors Title and is part of the company’s management team. His responsibilities include overseeing the approval process for the company’s approved providers and supporting the organization’s broader risk management initiatives.

Professional Involvement

Jonathan develops and delivers educational programs and communications for Investors Title’s approved providers and agents. His work focuses on providing real estate professionals with practical information relevant to legal, transactional, and risk-management considerations.

Experience

Before joining Investors Title in 2012, Jonathan was a partner at a Durham, North Carolina law firm, where he practiced residential and commercial real estate law for more than 20 years. His legal background provides substantial experience with the transactional and legal issues affecting real estate owners, buyers, sellers, and other industry participants.

At Investors Title, Jonathan has expanded that experience into a broader risk-management and education role, overseeing provider data and analysis, provider approval, and educational initiatives. His combination of extensive real estate practice and current responsibility for risk management and professional education makes him well suited to address the practical considerations attorneys should evaluate when advising clients on new real estate ownership and liability structures, including the documentation, operational safeguards, and risk-management practices necessary to support the intended structure.
Herbert J. Stapleton III

Herbert J. Stapleton III

Dinsmore & Shohl LLP

Herbert J. Stapleton, III is a partner at Dinsmore & Shohl LLP in Cincinnati, where his practice covers proactive cybersecurity and data breach management, incident response, privacy and data protection, government investigations, and white collar defense. He came to private practice after more than twenty years in federal law enforcement and cyber operations, most recently as Special Agent in Charge of the FBI’s Indianapolis Field Office. He has helped victims work through some of the most significant cyber breaches in the United States, and his firm’s cybersecurity team recovered nearly $300,000 for a nonprofit client following an email fraud incident.

Education & Credentials

Mr. Stapleton earned his Juris Doctor from the University of Kentucky College of Law in 2000 and a Bachelor of Arts in English and Religion from Centre College in 1997. In 2020 he completed a Chief Information Security Officer certificate at Carnegie Mellon University. He is admitted to practice in West Virginia and Ohio.

Recognition & Leadership

He is a NetDiligence Authorized Breach Coach and holds the GIAC Information Security Professional (GISP) designation. Before joining Dinsmore he led the FBI's Indianapolis Field Office as Special Agent in Charge, and previously held several senior leadership positions at FBI headquarters in Washington, D.C., where his responsibilities included oversight of national programs directed at cyber threats and management of multidisciplinary teams handling the country's most sensitive and high-profile investigations.

Professional Involvement

His recent publications include a January 2026 analysis of a new countermeasure used by the cyber threat actor group Nitrogen in ransom negotiations, an August 2025 piece on making a business cyber secure, and a July 2025 discussion of recent OCR settlements and the need for thorough HIPAA risk analysis. He has spoken on cyber risk at the 2023 RSA Conference and at the 2021 Merchant Risk Council Annual Conference.

Experience

Across his FBI career he directed high-impact investigations spanning cybercrime, national security, and public corruption, and his operational understanding of threat actors ranges from hostile nation-states to sophisticated criminal enterprises. That work now supports client guidance on cybersecurity strategy, data privacy compliance, and critical incident response. He began his legal career at Huddleston Bolen LLP, one of the oldest law firms in Huntington, West Virginia, which merged with Dinsmore in 2015.
Jonathan W. Biggs

Jonathan W. Biggs

Investors Title

Jonathan W. Biggs is Vice President and Director of Risk Management and Education at Investors Title, where he oversees risk management functions related to the company’s approved provider system. With more than 20 years of prior experience practicing residential and commercial real estate law, Jonathan brings a practical understanding of the legal and risk-management issues that arise in real estate transactions and ownership structures.

 

In his current role, Jonathan manages the provider approval process and develops educational seminars and communications initiatives for Investors Title’s approved providers and agents. He also oversees provider data and analysis that supports the company’s risk management efforts, giving him a broad perspective on identifying, evaluating, and communicating legal and operational risks within the real estate industry.

Education & Credentials

Jonathan earned his bachelor’s degree from Duke University and his Juris Doctor from Wake Forest University School of Law.

Recognition & Leadership

Jonathan serves as Vice President and Director of Risk Management and Education at Investors Title and is part of the company’s management team. His responsibilities include overseeing the approval process for the company’s approved providers and supporting the organization’s broader risk management initiatives.

Professional Involvement

Jonathan develops and delivers educational programs and communications for Investors Title’s approved providers and agents. His work focuses on providing real estate professionals with practical information relevant to legal, transactional, and risk-management considerations.

Experience

Before joining Investors Title in 2012, Jonathan was a partner at a Durham, North Carolina law firm, where he practiced residential and commercial real estate law for more than 20 years. His legal background provides substantial experience with the transactional and legal issues affecting real estate owners, buyers, sellers, and other industry participants.

At Investors Title, Jonathan has expanded that experience into a broader risk-management and education role, overseeing provider data and analysis, provider approval, and educational initiatives. His combination of extensive real estate practice and current responsibility for risk management and professional education makes him well suited to address the practical considerations attorneys should evaluate when advising clients on new real estate ownership and liability structures, including the documentation, operational safeguards, and risk-management practices necessary to support the intended structure.

Credits by state

AK2.0
AL2.0
AR2.0
AZ2.0
CA2.0
CO2.0
CT2.0
DC2.0
DE2.0
FL2.0
GA2.0
HI2.0
IA2.0
ID2.0
IL2.0
IN2.0
KS2.0
KY2.0
LA2.0
MA2.0
MD2.0
ME2.0
MI2.0
MN2.0
MO2.4
MS2.0
MT2.0
NC2.0
ND2.0
NE2.0
NH120.0
NJ2.0
NM2.0
NV2.0
NY2.0
OH2.0
OK2.5
OR2.0
PA2.0
RI2.5
SC2.0
SD2.0
TN2.0
TX2.0
UT2.0
VA2.0
VT2.0
WA2.0
WI2.0
WV2.4
WY2.0

1000+

Live stream programs

24/7

Access to live webinars & recordings

70,000+

Trusted by Legal Professionals

1000+

Live stream programs

24/7

Access to live webinars & recordings

70,000+

Trusted by Legal Professionals

1000+

Live stream programs

24/7

Access to live webinars & recordings

10,000+

Trusted by Legal Professionals

1000+

Live stream programs

24/7

Access to live webinars & recordings

70,000+

Trusted by Legal Professionals

MCLE Credits

Alabama
Pending
Alaska
Approved
Arizona
Approved
Arkansas
Approved
California
Approved
Colorado
Pending
Connecticut
Approved
Delaware
Pending
District of Columbia
No Required
Florida
Approved
Georgia
Pending
Hawaii
Approved
Idaho
Pending
Illinois
Pending
Indiana
Pending
Iowa
Pending
Kansas
Pending
Kentucky
Pending
Louisiana
Pending
Maine
Pending
Maryland
No Required
Massachusetts
No Required
Michigan
No Required
Minnesota
Pending
Mississippi
Pending
Missouri
Approved
Montana
Pending
Nebraska
Pending
Nevada
Pending
New Hampshire
Approved
New Jersey
Approved
New Mexico
Approved
New York
Approved
North Carolina
Pending
North Dakota
Approved
Ohio
Pending
Oklahoma
Pending
Oregon
Pending
Pennsylvania
Approved
Rhode Island
Pending
South Carolina
Pending
South Dakota
No Required
Tennessee
Pending
Texas
Approved
Utah
Pending
Vermont
Approved
Virginia
Not Eligible
Washington
Approved
West Virginia
Pending
Wisconsin
Pending
Wyoming
Pending

Alabama

Requirements

The Alabama State Bar MCLE Commission requires attorneys to complete 12 credits, including 1 ethics, by December 31 of each year. All credits must be reported by February 15 of the following year. A maximum of 12 credits, including 1 ethics credit, may be carried over for 1 year only.  

Formats

  • Attorneys can earn unlimited “live” credit through live seminars, live webcasts, and co-sponsored locations with MyLAWCLE-Alabama approved programs
  • Attorneys are limited to 6 credits per compliance period of “online” programs through MyLAwCLE On-Demand programs